Tired of soulless, air conditioned meeting rooms the company’s senior leadership team had all but mutinied when the CEO (through his long suffering Personal Assistant) tried in vain to get time in their collective diaries for the quarterly update meeting.
Not to be outmaneuvered the CEO shimmied neatly and deftly passed the responsibility to his HR Director (the defacto leader of this revolt) to sort something a bit different.
This is the point in the story where EML comes in. The HR Director had read something in the press about the power of meeting in the great outdoors and, being her go to provider for Team Offsites, she turned to EML to craft something for the Senior Leadership Team’s big day out.
Here’s what we came up with:
0900 Guests arrive at predetermined location in the New Forest, Hampshire for a briefing from EML and Bicycle equipment allocation / fitting / orientation
1000 Based in 4 separate teams the guests will disperse on 4 separate routes as they navigate themselves to their first meeting point as provided by EML
1030 Meeting 1 – guests will stop at a pre-determined point (it could be a village green or it could be a wooded glade – an EML team member will be waiting)
1100 Meeting 1 ends – guests mount up and move on to the next meeting point as provided by the EML team member
1130 Meeting 2 – guests will stop at a pre-determined point
1200 Meeting 2 ends – guests mount up and move on to the lunch location as indicated by the EML team member
1230 All 4 teams converge on the lunch rendezvous and enjoy a 2-course lunch in a private area of a quaint brasserie pub
1310 EML will conduct a short-facilitated exercise wherein the 4 teams feedback their discussion to the wider group. This feedback will be captured on film by EML
1330 The teams will disperse once again on 4 new routes as they navigate themselves to their third meeting point as provided by EML
1400 Meeting 3 – guests will stop at a pre-determined point
1430 Meeting 3 ends – guests mount up and move on to the next meeting point as provided by the EML team member
1500 Meeting 4 – guests will stop at a pre-determined point
1530 Meeting 4 ends – guests mount up and move on to the Afternoon Tea venue back in a picturesque village as indicated by the EML team member
1600 Afternoon Tea
1630 EML will conduct a short-facilitated exercise wherein the 4 teams feedback their discussion to the wider group. This feedback will be captured on film by EML
"Please note that EML will be present in a support role. They will have a spare bike, puncture repair / spare inner tubes, radios and water. A member of EML will be waiting at each meeting point with your next location sealed in an envelope and to deal with any issues."
"Please note that due to use of rotations etc you will not be followed by EML and you will have to navigate to the next rendezvous point on your own where upon you will meet a different EML team member each time."
Included within the meeting package:
- 4 x event staff on the day with a support vehicle and support bikes and bike repair kits
- 35 x bikes and helmets
- 35 x Hot breakfast with tea, coffee and juice
- 4 x Briefing packs including itinerary, mapping and emergency contact information (1 per team)
- 35 x 2 course lunch in a private area of a village pub
- 35 x Afternoon tea
- Filming the two larger team meetings
- Pre event production including:
- Mapping and testing 4 routes in the new forest
- Identifying 16 suitable team meeting points
- £10 million public liability insurance
- Event management throughout
- EML staff travel and subsistence
The client enjoyed the initial outline but was keen to tailor a few things (not a problem!).
The focus of the follow up discussions between EML and the client has been around facilitating the working groups to ensure that the output of the meetings meet the CEO’s objectives.
The meeting is booked in and set for a couple of months’ time in Hampshire.
We’ll post some pictures and feedback after the big day so watch this space.
Let us know what you think about this outline - we'd love to hear from you.
Team Offsite Professional